Managing 10-100 Rooms: Portfolio Audio Audit SOP
This SOP gives portfolio teams a consistent way to schedule audits, collect measurements, triage rooms, and report progress.
Who this guide is for: IT managers and facilities leaders managing 10-100 conference rooms in hybrid meeting environments.
Trust note: Keep measured values and inferred guidance separate when deciding room fixes.
Set a weekly cadence
Use a weekly rhythm: measurement, review, remediation planning, and re-test.
Consistency matters more than short bursts of speed.
- Monday: capture and publish new room audits
- Wednesday: review trend outliers and confidence gaps
- Friday: lock next remediation batch
Assign role ownership
Assign clear ownership: IT for capture workflow and platform context, facilities for room interventions, and AV partners for specialized remediation.
Report clearly
Use score bands, confidence, and next-action summaries.
Avoid raw metrics with no decision framing.
FAQ
How many rooms can one operator audit per day?
With a repeatable workflow, many teams can complete multiple rooms per day while preserving measurement quality.
Should we include room utilization in prioritization?
Yes. High-use rooms with poor outcomes should be prioritized first.
How do we keep variance low across operators?
Use one written workflow, fixed capture sequence, and confidence checks on every scan.
Related Guides
Measure RT60, noise, and coverage, then prioritize fixes with confidence across your portfolio.
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